Carrier Vetting and Fraud-Prevention Desk
Carrier Vetting & Fraud-Prevention Desk — Done Properly.
Protect your brokerage from double-brokering, cargo theft, identity spoofing, and safety liability with rigorous, real-time carrier compliance vetting and continuous monitoring.
Key Performance Indicators & SLAs
System Architecture & Execution Pipeline
Carrier Packet Intake & Authority Check
Ingesting carrier packet (W-9, operating authority, COI) and verifying active status via FMCSA SAFER database.
Direct Insurance Verification
Contacting the underwriting insurance agent directly to confirm $100k+ cargo and $1M auto liability are active without exclusions.
Identity & Double-Brokering Screen
Analyzing dispatcher email domains, phone VOIP status, Carrier411 reports, and FreightWaves SONAR fraud flags.
Safety Rating & Inspection History
Reviewing BASIC safety percentiles, vehicle out-of-service rates, and fatal crash records against company thresholds.
TMS Approval & Tier Allocation
Enrolling carrier in TMS with approved equipment types, lanes, and ongoing automatic compliance re-checks.
Core Modules & Scope
Anti-Double Brokering Verification
Rigorous checks identifying unauthorized re-brokering, dispatch services posing as motor carriers, and stolen identities.
Direct COI Underwriter Confirmation
Direct verification with insurance agents to avoid forged or cancelled Certificates of Insurance.
FMCSA SAFER & BASIC Safety Audits
Reviewing crash frequency, driver HOS violations, and vehicle out-of-service ratings to mitigate vicarious liability.
Ongoing Blacklist & Revocation Monitoring
Continuous monitoring alerting your dispatch team immediately if an onboarded carrier loses insurance or authority.
Delivery Framework
Compliance Threshold Definition
Codify minimum days in business (e.g. 90+ days), safety rating minimums, inspection counts, and insurance limits.
Automated Onboarding Portal Setup
Deploy digital onboarding workflows via Highway, MyCarrierPackets, or RMIS.
Human Maker-Checker Vetting Desk
Every carrier packet audited by trained fraud prevention specialists before TMS dispatch release.
Continuous Risk Auditing & Reporting
Weekly review of active carrier pool and immediate deactivation of non-compliant motor carriers.
Frequently Asked Questions
How do you detect double-brokering schemes?
We examine dispatcher IP locations, VOIP phone lines, recently registered email domains, MC history changes, equipment count discrepancies, and Carrier411 freight-holding reports before assigning freight.
How fast can you onboard a new carrier who is waiting on a load?
If the carrier submits a complete packet and their insurance agent responds promptly, onboarding is typically completed in 8 to 15 minutes.
What minimum standards do you enforce?
We tailor standards to your risk policy, typically: minimum 90–180 days active MC authority, $1,000,000 auto liability, $100,000 cargo insurance with reefer breakdown coverage (if applicable), and no conditional/unsatisfactory safety rating.
What happens if a carrier's insurance cancels mid-transit?
Our monitoring tools alert us immediately. We verify the situation with the underwriter, notify your operations leadership, and maintain active tracking until delivery.